Even deleted e-mail messages are public records if they deal with official business, the Ohio Supreme Court ruled yesterday.
In a unanimous ruling, justices ordered commissioners in Seneca County to scour their computer hard drives for e-mail messages requested by a Toledo newspaper last year that had been deleted.
The decision was a rare legal victory for public-records advocates in Ohio.
In September, the Ohio Supreme Court denied a Columbus lawyer's request for thousands of messages from two state representatives. Justices did not address the question of whether the lawmakers would need to produce e-mail and text messages from their private accounts that dealt with public business.
In its ruling yesterday, the Supreme Court said e-mail messages dealing with government business are public records regardless of whether they come from a public or private account.
The court also said deleting messages doesn't automatically take them out of the public realm, as long as they can be retrieved. The Seneca County board of commissioners didn't say that the messages couldn't be recovered.
The Blade sought messages that dealt with the possible demolition of an historic courthouse in Tiffin.
Two of the three Seneca County commissioners produced no e-mail messages on the topic, while a third had substantial gaps in the dates of messages, according to evidence presented in the case.
Justice Paul E. Pfeifer, who wrote the Supreme Court's opinion, noted that the commissioners couldn't be ordered to produce records that don't exist -- but the e-mails do exist, if only deep in the recesses of computer drives.
Read the article on the Columbus Dispatch website.